There are a variety of grants available to community sport and recreation clubs. Your local government and/or Healthway may have grant schemes that you can access.
Clubs don't need a post office box for mail but it is recommended. If the club is incorporated it is required to have an official address and must inform the Commissioner for Consumer Protection of this address. The club must notify the commissioner of a change of address within 28 days of it occurring.
It is highly advisable to contact your local government because:
- the local government is possibly the club's most important partner
- it establishes communication and develops a relationship
- your local government may be able to help you with information and resources
- it is also a good idea to provide your local government with a copy of your club plan
Your local government may also have services within their operations such as Club Development Officers
and recreation officers that can assist.
The department has regional officers with expertise in the delivery of sport
and recreation including various aspects of running clubs/groups, junior sport, seniors, Aboriginal sport, coaching, officiating and volunteers that can help. Do not hesitate contacting your local department office.
State Sporting Associations
- Affiliation with your State Sporting Association is highly recommended as they provide essential guidance on and for a range of critical issues
- Along with local government your State Sports Association is an essential partner for the club
- In some cases it’s obligatory, but it’s always desirable
Step-by-step to starting your club
- Establish a small group to carry out the tasks involved in establishing a club
- Make sure there is going to be an ongoing need for the club or group (for example what are the aims of the club?). You may want to talk this through with your local government and/or your State Sports Association.
- Make sure you have a base for your activities. This does not have to be a clubroom.
- Draft a set of rules. Be sure to consult the model rules published by the state government agency responsible for incorporation
- Decide whether to become incorporated
- Design an effective registration system
- Draw up a budget
- Make copies of the club’s rules and budget
- Call your prospective members together to:
- examine the draft rules and budget
- get agreement on your objectives.
- Ask members to consider standing for office.
- You may have to have a second get-together to:
- agree on the draft rules and costs
- enroll members (after payment of a nominal fee)
- elect office bearers.
- Draw up a club or group register of members’ and volunteers’ names, addresses, ages, occupations and other relevant information
- Develop a plan for the future. Keep records, both electronic and hard copy from the outset. They provide a valuable source of historical data.
- Plan and be realistic about your budgets for the year
- Keep your members informed by use of social media and/or a club or group newsletter. Organise a permanent address (post office box). Identify your club’s or group’s potential members and involve them in your activities.
- Hold regular, interesting meetings in which decisions are made! Good meetings keep clubs or groups alive (see Booklet 7 of this series, Making meetings effective — a short guide)
- Delegate — spread the workload. Members will be more committed if their talents are used and it will reduce stress on the elected representatives
- If appropriate, develop club colours, a uniform or organisation insignia
- Involve families and have a social aspect to your club or group
- Remember to take time to plan in detail with your members
- Think about:
- introducing junior, men’s, women’s, mixed and veteran teams
- developing a coaching committee
- using your state association’s coaching and officiating courses
- making sure members know the rules
- giving everyone a turn at umpiring.