Event Suppliers Support Program guidelines

As part of the $77 million Safe Transition Industry Support Package, the Event Suppliers Support program provides a one-off financial aid payment for an event suppliers business to partially offset some of the additional costs or lost revenues affected by delay to full border reopening of the Western Australian border or capacity constraints introduced to manage the spread of the COVID-19 virus.

On this page

Objectives

To support event suppliers that have been significantly affected by the delay of the full opening of Western Australia’s border. The program achieves this through:

  • a one-off financial aid payment to partially offset the additional costs or lost revenues associated with the delay in the border opening or capacity constraints introduced to manage the spread of the COVID-19 virus.

Who can apply

To be eligible for the program the event supplier business must:

  • have a valid and active Australian Business Number for the period covered by their application (ABN)
  • be located in Western Australia (WA)
  • have an annual turnover of more than $50,000 per annum (excluding GST)
  • have incurred a 30 per cent reduction in turnover compared to the previous year* over a 6-week period between 5 February to 5 May 2022 due to the delay in the WA border opening or the impact of COVID-19 health and social measures requirements for density limits and social distancing.
    • Note: The equivalent six-week period in the previous calendar year is the preferred comparative period. However, businesses may use the pre-COVID tax year (2018-19) instead.  Also, businesses that have been trading for less than one year can still apply but will need to demonstrate a decline in revenue to another comparable period.
  • have expected to provide goods and services to ticketed events or public free events between 5 February to 5 May 2022
  • be an event supplier business under the following industry categories only:
    • event venue supplier (the venues that hire to events, promoter representative, ticketing staff, gate staff, merchandise providers
    • event hospitality (i.e. food, beverage and added entertainment, including the setup and pack down of events)
    • event staging (i.e. any infrastructure to build and pack down site, including scaffolding and site build)
    • event security
    • event traffic management
    • event audio visual support.
  • have a bank account in the name of the business with an Australian financial institution or bank registered with the Australian Prudential Regulation Authority.
  • have not applied for Performing Arts, Theatres and Cinemas Assistance Program or the Nightclub Assistance Program.

What level of financial aid is available?

The level of financial aid you can apply for is based on the following categories:

  • One-off payment for medium to large businesses (defined as employing businesses with an annual turnover of $1 million and above): $50,000
  • One-off payment for small business (defined as an employing business with an annual turnover below $1 million): $25,000
  • One-off payment for sole trader (non-employing): $12,500

What are the key requirements of an application?

The key requirements for the application are providing evidence to substantiate:

  • That your business has annual turnover of more than $50,000 pa with copies of:
    • your lodged 2020-2021* financial year tax return (PDF copy). If unavailable, you may provide one or two of the following:
      • BASs for the 2020-21* financial year (PFD copies of the 4 quarters)
      • a report from your bookkeeping system for the 2020-21* financial year (PDF or Excel format); and/or
      • a letter from your accountant.
      • * Note: If you are using an alternative 12-month period, provide the relevant tax return, BASs or bookkeeping report.
  • That the claim of a 30 per cent reduction in turnover with copies of your:
    • lodged January to March 2022 BAS and your January to March 2021* BAS (PDF copy). If unavailable, you may provide one or two of the following:
      • business bank account transactions that cover the downturn period and the comparison period (PDF copy)
      • a profit and loss statement from your bookkeeping system (PDF or Excel format)
      • a sales report from your store Point of Sale system (PDF or Excel copy); and/or
      • a letter from your accountant (PDF)
      • * Note: If you are using an alternative comparative period, provide the relevant BASs, bank account transaction listings or bookkeeping report.
  • Proof of your payroll level in the form of a Single Touch Payroll report (PDF)
  • That the business or organisation operations are active by providing documentation and links to online and social media accounts
  • That the business is legitimate by providing unedited/unredacted PDF copy of your most recent business bank statement of the account into which the grant will be paid. This is to assist in validating the eligibility of the application and protect the program from fraud.
  • Agree to the terms and conditions of the application, as the applicant will be legally bound by them once they have submitted their grant application.

What is involved in the application process?

  • After reading through the guidelines, you apply to this program through the Department of Local Government, Sport and Cultural Industries, Culture and the Arts online portal (see link at the bottom of this page).
  • From the date of your application submission, it may take up to six weeks for your application to be processed and an initial assessment to be provided.
  • We are unable to provide an update on the status of your application during the grant application period. Please do not contact us regarding the progress of your application earlier than six weeks after lodgement as we will be unable to assist you due to the expected volume of applications.
  • If your application is successful, you will be notified by email, and you will need to respond to that confirming your supplier payment details.
  • You and/or your nominated accountant/tax agent/bookkeeper may be contacted to provide additional information to substantiate your claim. If you do not respond in a timely manner, the notification of the outcome of your application will be delayed.
  • You will be notified if your application is unsuccessful.
  • You may request a review of an unsuccessful decision, only if you are able to provide additional new information that substantiates why you believe your application should have been successful. To request a review, email gtsbotr@dlgsc.wa.gov.au

Application questions

  1. What is the applicant's relationship to the event supplier business?
    (Identify the role the applicant has in relation to the business.)
    • business owner
    • business employee
    • accountant
    • tax agent
    • bookkeeper
    • other.
  2. What is the primary event activity of the event supplier business?
    (The program only supports event suppliers whose primary event activity is listed here.)
    • event venue
    • hospitality
    • staging
    • security
    • traffic management
    • audio visual.
  3. Does the business have a minimum annual turnover of $50,000?
    (Provide support material to substantiate that the business has a minimum annual turnover of $50,000 per annum (excluding GST). You can upload one of the following documents for the period 2020-21 (preferred), 2019-20 or 2018-19: lodged financial year tax return or relevant BAS statements for the financial year.)
  4. Does the business have an annual turnover $1 million or above?
    (Provide support material to substantiate that the business has annual turnover $1.0 million per annum (excluding GST). You can upload one of the following documents for the period 2020-21 (preferred), 2019-20 or 2018-19: lodged financial year tax return or relevant BAS statements for the financial year.)
  5. Have you uploaded documents to substantiate the annual turnover in the Support Material section of this application?
    (Ensure you check that the supporting documents have been uploaded, as the claim will not be eligible if it does not include the required support material.)
  6. What category is the business?
    (A non-employing sole trader means an individual who owns, controls and manages their own business and is legally responsible for all aspects of the business. For the purposes of this grant, the business does not have any employees, except potentially the owner.)
    • sole trader (non-employing)
    • small business (employing with an annual turnover below $1 million)
    • medium to large business (employing with an annual turnover $1 million and above).
  7. Have you uploaded documents to substantiate the category of business in the Support Material section of this application?
    (Ensure you check that the supporting documents have been uploaded, as the claim will not be eligible if it does not include the required support material. Required documents are Single Touch Payroll Report. This evidence must be uploaded as a PDF.)
  8. Was the event supplier business adversely affected by the delay in February 2022 in opening the Western Australia border?
    (This is an eligibility requirement for the program.)
  9. Briefly describe how the business was adversely affected by the delayed border opening.
    (Provide overview details of the way that the business was impacted to assist in the verification process for the claim.)
  10. Did the event supplier business expect to supply goods and services to ticketed events during the impacted period?
    (Indicate whether the business provided supply to ticketed events during the 5 February to 5 May 2022 period. It is not an eligibility requirement that only ticketed events impacted a business. Public free events may also be included in the impact as well.)
  11. List the primary events impacted by the border delay which adversely effected the event supplier business?
  12. Have you uploaded evidence of the impact of the cancelled and/or delayed events on the event supplier business in the Support Material section of this application?
    (Following are examples of supporting documents that can be used to substantiate the impact of cancelled events on the business: email to or from clients or suppliers detailing cancelled orders or appointments; receipts for refunds provided; information from your appointment/scheduling platform, demonstrating cancelled appointments or bookings; and screenshots of cancelled events.)
  13. Did the business experience a minimum 30 per cent reduction in revenue over a six-week period between the 5 February to 5 May 2022 compared to the same period in 2019?
    (This is an eligibility requirement for the program.)
  14. What is the commencement date of your six-week 30% downturn period?
    (Indicate the date that you will be using in this claim application for the commencement of the 30% reduction in turnover in 2022.)
  15. What was the revenue during the 2022 six-week period?
    (Indicate the revenue for the whole six-week period as a dollar amount.)
  16. What evidence have you included in your support material to substantiate the revenue for the six-week period in 2022?
    (Briefly describe the documents provided to assist assessors in understanding why you have included these documents in the claim. The preferred support material is a copy of your January to March 2022 BAS quarterly statement. If unavailable, you may provide one or two of the following: a profit and loss statement from your bookkeeping system; business bank account statements covering the period; a sales report from your store Point of Sale system, and/or letter from your accountant.)
  17. Have you uploaded PDF or Excel versions of the documents to substantiate the revenue for the six-week period in 2022 in the support material section of this application?
    (Ensure you check that the supporting documents have been uploaded, as the claim will not be eligible if it does not include the required support material.)
  18. What is the commencement date of the comparative six-week 30 per cent downturn period in 2021 (Or alternative year if applicable)?
    (Indicate the date in 2021 that you will be using in this claim application for the commencement of the comparative period to you 30 per cent reduction in turnover 6 week period. Or alternative year if applicable.)
  19. If you used an alternative comparison period to last year, explain why?
    (Describe the reasons why you have used an alternative to last year as the comparison period. If you did not use an alternative period then enter “not applicable”.)
  20. What was the revenue of the comparison six-week period?
    (Indicate the revenue for the whole six-week period as a dollar amount.)
  21. What evidence have you included in the support material to substantiate the comparison period revenue?
    (Briefly describe the documents provided to assist assessors in understanding why you have included these documents in the claim. The preferred support material is a copy of your January to March 2021 BAS quarterly statements. If unavailable, you may provide one or two of the following: a profit and loss statement from your bookkeeping system; business bank account transactions covering the period; a sales report from your store Point of Sale system, and/or letter from your accountant.)
  22. Have you uploaded the support material to substantiate the revenue for the six-week comparison period?
    (Ensure you check that the supporting documents have been uploaded in the support material section of this application as the claim will not be eligible if it does not include the required support material.)
  23. What is the name of your accountant/tax agent/bookkeeper who can independently verify the revenue information provided?
  24. What is the telephone contact number of your accountant/tax agent/bookkeeper who can independently verify the revenue information provided?
  25. What is the email address of your accountant/tax agent/bookkeeper who can independently verify the revenue information provided?
  26. Have you provided links to Facebook in the support material section of this application?
    (If the business has a Facebook account provide a URL link in the support material section of this application. This is to assist in substantiating the business's credentials and validating the information provided in this application.)
  27. Have you provided links to Instagram in the support material section of this application?
    (If the business has an Instagram account provide a URL link in the support material section of this application. This is to assist in substantiating the business's credentials and validating the information provided in this application.)
  28. Have you provided links to any other social presence the business may have, such as Google My Business, TikTok, LinkedIn, etc. in the support material section of this application?
    (If the business has other social media accounts provide a URL link in the support material section of this application. This is to assist in substantiating the business's credentials and validating the information provided in this application.)
  29. Have you uploaded the most recent Bank File Statement in the Support Material section of this application?
    (To assist in validating the eligibility of the application and protect the program from fraud, it is important we receive a copy of the most recent bank statement of the account into which the grant will be paid. The statement must clearly show the account name, the BSB and account number. Files must be uploaded in PDF format with no redactions.)

Support material

  • Proof that your business has annual turnover of more than $50,000 pa by providing your:
    • lodged 2020-2021 financial year tax return (PDF copy). If unavailable, you may provide one or two of the following:
      • BAS for the 2020-21 financial year (PFD copies of the 4 quarters)
      • a report from your bookkeeping system for the 2020/21 financial year (PDF or excel format); and/or
      • a letter from your accountant.
      • Note: If you are using an alternative period, provide the documents relevant to that period
  • Proof of your payroll level in the form of a Single Touch Payroll report (PDF).
  • Proof of the 30 per cent reduction in turnover by providing copies of your:
    • BAS statements for
      • January to March 2022 and
      • January to March 2021 BAS (or equivalent period if you are using a different comparable period). If unavailable, you may provide one or two of the following:
        • business bank account statements/transactions listing (PDF) that cover
          • the downturn period
          • the comparison period
        • a profit and loss statement from your bookkeeping system (PDF or excel format)
          • the downturn period
          • the comparison period
        • sales report from your store Point of Sale system (PDF or Excel)
          • the downturn period
          • the comparison period
        • and/or a letter from your accountant (PDF)
        • Note: If you are using an alternative period, provide the documents relevant to that period.
  • Your most recent bank file statement in the name of the business under this application as an unredacted PDF.
  • Links to social media accounts or other social business presences

    Personal information and disclosure of information in an application

    Applicants should be aware that DLGSC is subject to the Freedom of Information Act 1992 (WA), which provides a general right of access to records held by State Government agencies and local governments. Applicants are advised that information pertaining to the receipt of State Government financial assistance may be tabled in the Western Australian Parliament and listed in State Government media statements. This information could include the name of the recipient, name of the project, the grant funding amount, and project description. This could result in requests for more details to be released publicly.

    Contact us

    Online Grants portal technical support

    For assistance using Online Grants or to report any related technical issues, contact the Online Grants Support Team: onlinegrantsupportca@dlgsc.wa.gov.au

    Grants officers for application support

    For enquiries relating to this funding program, including advice or assistance with your application, contact a Grants Officer:

    • Grants Officer Telephone 61 8 6552 7400
    • Toll Free (Country WA callers only) 1800 634 541
    • Email gtsbotr@dlgsc.wa.gov.au

    How do I apply?

    Applications are accepted via the Online Grants web portal.

    Page reviewed 06 May 2022
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